This article was originally sourced from the document: How I Batch My Content for the Entire Month in 1 Week.docx
How I Batch My Content for the Entire Month in 1 Week
Introduction
Raise your hand if content creation has ever made you feel overwhelmed, burned out, or behind. 🙋♀️
If you’re anything like me, you’ve had days when writing a single Instagram caption takes an hour—or you scramble to publish a blog post just minutes before your “Tuesday publishing deadline.”
Here’s the truth: content burnout is real, especially for bloggers, entrepreneurs, and busy moms juggling a million other things.
The good news? It doesn’t have to be this way.
A few years ago, I discovered content batching—and it changed my entire workflow. Today, I batch and schedule an entire month’s worth of content in just one week. That includes:
Blog posts
Emails
Instagram posts
Pinterest graphics
Reels or Stories
Even repurposed content for my newsletter and freebies
In this post, I’m walking you through my exact process so you can batch like a boss too. You’ll learn:
What content batching is and why it works
My personal content batching workflow (step by step)
How I use time blocks to stay focused and efficient
My favorite repurposing hacks
Tools I use daily (hello, Notion, Airtable, and scheduling apps)
Let’s eliminate the content chaos and get strategic with your time.
What Is Content Batching?
Content batching is the process of creating multiple pieces of content during a dedicated period of time—rather than creating one post at a time.
Instead of waking up and wondering, “What should I post today?” content batching allows you to:
Plan ahead with intention
Save mental energy by reducing task-switching
Stay consistent on your blog, socials, and email
Free up your schedule for higher-priority projects (or just a nap!)
The Science Behind It
Every time you switch between tasks—writing a caption, editing a blog post, replying to a comment—you burn mental energy. That’s called context switching, and it’s incredibly draining.
Batching keeps your brain focused in one zone so you can enter flow state faster and produce better content in less time.
My Monthly Content Batching Workflow (Step-by-Step)
Let me walk you through how I batch content for a full month in just five working days.
I call it my 5-Day Batching Sprint. Here’s what it looks like:
Let’s break it down.
Day 1: Planning & Mapping Content
This is where the magic starts.
I don’t touch Canva or Instagram—I open Notion and plan my monthly content strategy in a calm, focused space.
🛠 Tool I Use: (Insert affiliate link)
Template: Monthly Editorial Calendar + Task Tracker
What I Do:
Check my content pillars
Brainstorm content topics (4 blog posts, 8-12 IG posts, 4-5 emails)
Assign each topic a publish date
Add notes or links for future reference
Review important dates (product launches, holidays, collaborations)
🎯 Pro Tip: Use Notion’s calendar view to see your whole month at a glance.
💡 Alternative: You can also use if you prefer a spreadsheet-style layout.
🔗
Day 2: Writing Long-Form Content
Now it’s time to go deep.
On Day 2, I write all long-form content: blog posts, email newsletters, lead magnets, or landing pages.
I aim for:
4 blog posts (~1 per week)
4 email newsletters
Optional: Freebie or content upgrade
🧠 Why Long-Form First? It anchors your entire content ecosystem. You can extract ideas, quotes, and visuals from your blog post into all other formats.
🛠 Tool I Use: Google Docs (linked inside Notion)
✅ Time-saving Tip: Use Grammarly to edit as you go and clean up your tone and grammar.
🔗
Day 3: Writing Short-Form Content
Now that the “meaty content” is done, I shift into short-form mode.
On Day 3, I write all:
Instagram captions (8–12 for the month)
Story scripts or hooks
Facebook or LinkedIn posts
Pinterest descriptions
🔄 I pull these from my blog posts, emails, or earlier brainstorm notes. No reinventing the wheel here!
🛠 Tool: Notion Content Table + Grammarly for editing
💡 Shortcut: Use ChatGPT to reword or brainstorm post hooks based on your blog post titles.
Day 4: Designing Visuals
It’s time to make it look good.
This includes:
Pinterest graphics
Blog feature images
Instagram carousels or Reels covers
Newsletter banners or lead magnet images
🛠 Tool I Use: (Insert affiliate link)
I use:
Canva brand kit (colors, fonts, logo)
Templates for consistency
Magic Resize to repurpose across platforms
🎯 Pro Tip: Create a “template bank” so you never start from scratch. I batch 12–20 images in a single session.
Day 5: Scheduling & Automation
Now it’s time to press the magic buttons and schedule your content out.
🛠 Scheduling Tools I Use:
Later (Instagram + Stories)
Buffer (LinkedIn, Facebook)
Tailwind (Pinterest)
MailerLite or ConvertKit (email)
What I do:
Upload images and captions
Set publish dates
Preview grid layout (for Instagram)
Test email automations
🎯 Efficiency Hack: Use AI-generated hashtag groups and save them in Later or Buffer.
How I Use Time Blocks to Batch Productively
Even though I work from home, I treat batching week like a job—with clear boundaries and work hours.
Here’s how I block my time:
AM Block: Deep Work (9:00–12:00)
Writing blog posts
Outlining emails
Brainstorming captions
Midday: Admin or Break (12:00–2:00)
Walk, lunch, errands, or content planning
PM Block: Visual or Light Tasks (2:00–5:00)
Designing in Canva
Uploading to scheduling tools
Reviewing and editing
🧠 Why It Works:
Morning brain = best for writing
Afternoon = better for visuals and admin
🎯 Productivity Tip: Use Notion or Airtable to track which content piece is in which stage: Drafting, Editing, Scheduled, Published.
Repurposing Hacks to Maximize Every Post
You don’t need to constantly create new content. Repurpose what you already have!
Here’s how I stretch one blog post into 10+ pieces of content:
From 1 Blog Post:
IG carousel with key tips
Reels with your 3 takeaways
Pinterest pin linking to blog
Email newsletter intro + link
Quote graphic from a key line
TikTok voiceover with stats
Story series or poll related to topic
LinkedIn summary + CTA
Freebie checklist PDF
💡 Use Canva for all visual formats and Notion to store repurpose templates.
Tools I Use to Batch Like a Boss (and Save Hours)
1.
The brain of my content system. I use it for:
Editorial calendar
Blog post templates
Social media scripts
Daily workflow
🎯 Monetization CTA:
Ready to streamline your content plan?
Try my Notion Content Calendar Template
👉
2.
If you prefer spreadsheet-style systems, Airtable works beautifully for:
Collaboration with VAs or writers
Editorial timelines
Status tracking (Draft > Review > Scheduled)
🔗
3.
This tool saves me hours in design. I create:
Pinterest pins
Instagram carousels
Blog headers
Lead magnets
🔗
4. Scheduling Tools
Depending on your platforms:
Later: Instagram + Pinterest
Buffer: Facebook + LinkedIn
Tailwind: Pinterest (plus Communities)
ConvertKit / MailerLite: Email sequences
Final Thoughts: You Can Batch an Entire Month—And Still Have a Life
I batch a month’s worth of content in just one week, and no—it’s not magic, and I’m not superhuman.
It’s about having:
A system
The right tools
Time blocks that protect your focus
Templates that reduce decision fatigue
If content has been stressing you out, draining your energy, or making you feel behind—batching is the way out.
Quick Recap: 5-Day Content Batching Plan
Want My Content Batching Toolkit?
🎁 Freebie: Download my “1-Week Batching Blueprint” with calendars, prompts, and templates.
👉
Tools That Power My Batching System
🧠
🧾
🎨
📅
What’s Your Next Step?
👇 Tell me in the comments:
What’s one thing you’re excited to batch this month?
Or tag me on Instagram with your batching setup—I’d love to see it!
Let me know if you’d like this turned into a downloadable PDF, checklist, Notion template, or a lead magnet email funnel!
